National Wildlife Federation
  • National Advocacy Center
  • Washington, DC, USA
  • Full Time

Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 51 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, etc. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. The organization's programs focus on conserving wildlife, restoring habitat and waterways, expanding outdoor opportunities, connecting children with nature, and addressing the causes and consequences of climate change. To support our mission, we seek an Office Manager to join our National Advocacy Center in Washington, DC.

The National Advocacy Center (NAC) Office Manager will be responsible for a wide variety of tasks and outcomes resulting in a well-run office. Responsibilities will include day-to-day operation of our shared spaces (conference rooms and kitchen), meeting logistics, executive support and variety of conservation-program operations functions. Working with the Director of Operations, the Office Manager will be part of a two-member Operations team with a diverse set of responsibilities to support and equip wildlife conservation campaigns in a dynamic downtown-DC office.

In this role you will support:

Office Operations

  • Maintain, replenish, and organize inventory of office supplies, print materials, and promotional items
  • Ensure that internal paperwork and forms are appropriately completed and routed through other departments, including new-hire paperwork
  • Oversee and organize schedules for use of guest offices and work stations, conference and huddle rooms
  • Create online survey tools and other mechanisms for generating staff feedback
  • Oversee kitchen supplies and cleanliness, including rotating staff-cleaning schedule
  • Coordinate equipment maintenance matters including those related to copiers and printers and with IT
  • Monitor and address office suite needs in concert with building management services
  • Manage NAC reception desk, including staffing the desk one half-day per week and organizing staff to sign-up for other shifts

Program Operations

  • Work with NAC program teams on drafting and processing MOUs and contracts with partners and vendors
  • Process incoming checks and invoices through NWF's financial systems
  • Route new grant awards through NWF's review and approval process
  • Support on-boarding and orientation of new staff & intern program logistics
  • Maintain National Advocacy Center SharePoint site and shared DropBox files

Executive Support and Meeting Logistics

  • Complete monthly expense reports for 2-3 executives (Vice Presidents)
  • Book travel and other reservations for 2-3 executives
  • Coordinate on-site, and occasionally off-site, meetings and small conferences

Qualifications:

  • Bachelor's degree preferred
  • Two years of office administration or nonprofit operations experience required  
  • Experience with audio-visual equipment and video conferencing software preferred
  • Experience booking travel and filing expense reports desired
  • Superior organizational skills/detail oriented
  • Strong interpersonal and verbal communication skills
  • Capacity to problem solve spontaneously with a customer-service mindset
  • Ability to multitask and prioritize multiple projects
  • Knowledge of MS Word, Excel and general computer aptitude & eagerness to learn

Some occasional travel may be required

The employee's actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus. 

We aspire to be an inclusive multicultural organization that celebrates the rich dimensions of diversity such as race, ethnicity, gender identity, sexual orientation, socio-economic status, age, physical ability, and religious and political belief. Diversity at the National Wildlife Federation translates into understanding and valuing each other's perspectives.

The National Wildlife Federation offers excellent benefits, competitive compensation, and a family-friendly, flexible work environment. We are committed to building a diverse team and strongly encourage candidates from all backgrounds to apply. If you meet more than 75% of the qualifications of this description, we encourage you to submit an application. A background check will be conducted on the selected candidate.

Interested candidates should submit both a cover letter and resume.  

National Wildlife Federation
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