National Wildlife Federation
  • California Office
  • Remote, CA, USA
  • Full Time

One of the oldest and largest conservation groups in the country, the National Wildlife Federation is committed to uniting all people around our shared love of nature and wildlife by creating a welcoming and inclusive community representative of all Americans. By respecting and valuing the diversity of connections to the natural world and wildlife, we work toward convening a powerful movement. For over 80 years, we have partnered with people and institutions to create tremendous benefits for habitat, wildlife and people.

This is a remote position, to be based out of Los Angeles or other areas in or near California.

Wildlife needs connectivity just like we do, and we need connections to wildlife, and this concept is what drives the National Wildlife Federation's work in California. Our California office fosters a supportive and entrepreneurial workplace, and we work to inspire both personal and professional development for our staff, while striving to make visionary achievements in conservation. Our work, such as #SaveLACougars and the LA Connectivity project, focuses on building connections in the community, implementing programs that further the health of urban wildlife, and growing opportunities for all citizens to experience the outdoors and nature in welcoming and accessible spaces.

The Operations Coordinator serves as an integral part of our dynamic and committed team in Los Angeles, and provides vital administrative and operational support to California's Regional Executive Director. (RED)  Areas of responsibility include oversight of California operations and internal communications, budget management, fundraising support, grants and reports support, and assisting the Regional Executive Director with financial/administrative procedures.

 In this role you will:

  • Contribute to a positive, inclusive and supportive team environment, and demonstrate the values of respect and cooperation in all relationships
  • Manage the development and monitoring of the California budget and ensure overall sound financial management consistent with internal financial reporting systems. Work closely with California's financial liaison at headquarters, and the Accounts Payable department to streamline operations.
  • Process checks and invoices. Ensure the Department properly administers and reports its grants. Assist with donor records and communications.
  • Coordinate the Regional Executive Director's calendar; initiate and respond to meeting requests; develop agendas and other meeting materials as needed; plan and implement meeting logistics; make necessary travel arrangements; and process the RED's expense reimbursements
  • Assist RED and regional philanthropy staff with foundation, corporate and individual development communications; assist with events & mailings; assist in the preparation of proposal budgets and grant reports. Does fundraising fulfillment
  • Responsible for staffing the California region's online store, including product reordering and fulfillment
  • Work with senior program staff to conduct research, organize and coordinate staff events with regional operations managers, and identify overlay between programs to encourage collaboration.
  • Assist RED with recruitment and hiring of new staff, and with staff development, performance plans and performance evaluation
  • Expand California's relationship and collaboration with other internal departments and staff, including the senior leadership team. Work closely with other Operations Managers, Office Managers, and Deputy Directors to ensure regular communications and to share "best practices" across different regions

 Qualifications:

  • Bachelor's degree or professional experience may substitute
  • Minimum 3 years operational experience working, preferably for a non-profit in an administrative management or program administration capacity
  • Passion for wildlife and ensuring a future for wild things
  • Active commitment to diversity, equity, and inclusion, and an ability to utilize these principals as the cornerstone of our work
  • Excellent analytical, writing, and management skills; strong communication and leadership skills are required as is a demonstrated ability to collaborate and coordinate effectively and efficiently across a large geographically dispersed organization with individuals at a variety of organizational levels
  • Must have demonstrated budget and personnel management experience, and demonstrated problem solving abilities
  • Must be a strategic thinker, well organized, positive communicator, relationship builder and have a demonstrated ability to set goals and priorities, and meet deadlines
  • Comfort in working in an outreach focused environment and non-traditional office structure remotely or in co-working space 
  • Ability to travel locally and domestically, about 20% on average

The National Wildlife Federation offers excellent benefits, competitive compensation, and a family-friendly, flexible work environment.  We are committed to building a diverse team and strongly encourage candidates from all backgrounds to apply.  If you meet more than 75% of the qualifications of this description, we encourage you to submit an application.  A background check will be conducted on the selected candidate.

Interested candidates should submit both a cover letter and resume. 

National Wildlife Federation
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