National Wildlife Federation
  • Northeast Regional Center
  • Montpelier, VT, USA
  • Full Time

Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 51 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, etc. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. The organization's programs focus on conserving wildlife, restoring habitat and waterways, expanding outdoor opportunities, connecting children with nature, and addressing the causes and consequences of climate change. To support our mission, we seek an Operations Manager to work out of our Northeast Regional Center in Montpelier, VT.

This position provides operational support to the Northeast Regional Center and is generally responsible for managing activities conducted in the Center.  The key areas of responsibility include oversight of Center operations and internal communications, budget and fiscal management, fundraising support, grants and reports support, and assisting the Regional Executive Director, Associate Director, and senior program staff with financial/administrative procedures.

In this role you will support:

Financial Management:

  • Ensure sound financial management, including tracking expenses and revenues and management/monitoring of the Center's budget, consistent with financial reporting systems
  • Develop and implement budgets through projections, cost classifications, transfers, and year-end carryovers
  • Process checks and invoices
  • Ensure the Center properly administers and reports its grants
  • Oversee and approve all expenses, including salary allocations, travel, office operations, and special events

Operational Management:

  • Maintain and promote a safe, efficient and productive office environment
  • Oversee office lease and contract agreements including modifications and renewals
  • Organize and/or assist with internal meetings, visits, retreats and special events and projects
  • Keep office equipment updated and in working order
  • Ensure systems and procedures are current and functional
  • Work with staff to prepare and submit contracts and invoices
  • Assist with development and communications tasks, such as events and mailings

Internal Relations:      

  • Expand Center's relationship and collaboration with other internal departments and staff, including the senior management team
  • Work closely with other Operations Managers, Office Managers and Deputy Directors to ensure regular communications and to share "best practices" across different regions
  • Manage and develop the Regional Center's intranet pages
  • Communicate policies and procedures to office staff.

 Qualifications

  • College degree required
  • Formal training in financial administration and budgeting strongly preferred
  • Minimum 5 years relevant experience in a budget preparation and/or management, operations, or administration capacity, preferably in a nonprofit setting 
  • Proven skills in financial management and budgeting are essential, including grant management
  • Proficient in Microsoft Office applications, spreadsheet, and database management
  • Excellent analytical, writing, and management skills; strong communication and leadership skills are required as is a demonstrated ability to collaborate and coordinate effectively and efficiently across a large geographically dispersed organization with individuals at a variety of organizational levels
  • Must have demonstrated budget and personnel management experience, and demonstrated problem solving abilities
  • Must be a strategic thinker, well organized, positive communicator; relationship builder and have a demonstrated ability to set goals and priorities, and meet deadlines
  • Ability to understand and/or contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation
  • The employee's actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.

 There may be some travel in this role, approximately 2-3 times per year.

The National Wildlife Federation offers excellent benefits, competitive compensation, and a family-friendly, flexible work environment.  We are committed to building a diverse team and strongly encourage candidates from all backgrounds to apply.  If you meet more than 75% of the qualifications of this description, we encourage you to submit an application.  A background check will be conducted on the selected candidate.

Interested candidates should submit both a cover letter and resume

 

National Wildlife Federation
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