The National Wildlife Federation is seeking an Accounting Manager to join our staff in a newly created role. This position will provide oversight to the Accounts Payable and Purchasing functions. They will also ensure thorough reviews of disbursements prior to release. The Accounting Manager will engage managers and directors across the organization on continuous process improvements to customer service for disbursements and other areas. They will also be responsible for ensuring that the systems are in place for accurate recording and reporting of NWF's disbursements' financial transactions. In addition, the Accounting Manager will develop organizational communications and trainings of disbursement policies, procedures, and practices; and will work with Information Technology staff on system upgrades, testing and work flow improvements to take advantage of automating interfaces between subsystems.
In this role you will:
- Oversee the preparation of Federal lobbying reports and state and locality filings/registrations and reporting. In addition, ensure that NWF complies with all government (IRS, states and other localities) tax regulations, GAAP reporting, and other applicable regulatory requirements, including 1099, W9 and W8Ben reporting and compliance and, 1042-S reporting.
- Together with the Controller, be responsible for support and schedule preparation and review for annual financial statement audit and for oversight of the annual retirement plan audits, including financial statement preparation.
- Be responsible for sales and use tax filings and compliance with various state tax laws, and be responsible for reviewing state charitable organization filings, annual reports, personal property tax filings and other filings as necessary.
- Implement and stay abreast of IRS, GAAP, FAS, state and other regulatory requirements that affect the accounting and reporting of NWF financial activities, including commercial co-ventures, lobbying, state charitable organization registrations, and other financial activities. You will translate these into lay person's language and minimizes the administrative burden of compliance on the NWF staff.
- Develop and maintain internal control systems for the safeguard of NWF's assets and public trust, especially as they relate to the disbursement function.
- Oversee and provide guidance to the Accounts Payable and Purchasing functions. Establish policies and procedures so that a review of all disbursements is completed prior to release to ensure that payments are accurate, properly documented, approved and processed within the NWF disbursement policies and that established internal controls have been followed.
- Review disbursement activity to ensure payment obligations are processed and recorded in a timely and accurate manner and that all appropriate internal controls functions regarding the payment processing are followed. Provide supervision and guidance to the accounts payable staff. Track employee receivables. Monitor purchase authority for all purchases, including obtaining contracts and bids in accordance with NWF corporate policy. Manage the coordination with NWF staff for purchases of general commodities.
- Communicate and negotiate payment terms with vendors. Work with Controller and Treasury area to meet organizational budget and goals, including payment terms discounts and monitoring cash flow as it relates to Accounts Payable.
- Have direct oversight for the Federation's federal, state and local business and charitable registrations. Ensure that the filing database is maintained and updated with current filing deadlines. Review each filing for accuracy, changes in reporting and that attachments and answers reflect the reporting period or instructions. Update database with comments and notes to facilitate research, accuracy and timely filing. Provide guidance and training to the Staff Accountant.
- Develop process improvements by engaging managers and directors and direct reports. Planned improvements include online file storage replacement, work flow enhancements and AP automation. Coordinate training of NWF staff on A/P, P/O and expense policies, procedures and system features. Work with and train staff in other departments on purchasing applications.
- Develop timely and effective communication with NWF staff for expense reports, corporate card use, and other disbursement functions. Provide oversight for expense reporting, corporate credit card administration and processing, and invoicing.
- Manage the Federation's Pension and 403(b) audits and any State/locality audits resulting from the disbursements area, such as sales and use tax.
- Serve as the Purchasing and Accounts Payable representative on Finance/HR/Benefits and IT team. Works with IT on systems' upgrades, updates, maintenance, development, testing and interfaces of financial systems applications for Accounts Payable and Purchasing and other supporting applications such as check printing and document image processing.
- Share in the responsibility for the monthly closing process by communicating regularly with payroll, accounts payable, and general accounting areas to ensure financial statements are properly stated and processes are in place to ensure this. Oversight for monthly and other periodic reconciliations of pertinent payroll, A/P and purchasing account analysis. Review journal entries prior to posting to ensure transactions are recorded accurately. Communicates and confirm open items and balances with NWF managers and directors. Prepare and analyze monthly statistics for disbursement functions.
- Be responsible for developing, updating and maintaining the policies and procedures manuals for the financial operations processes, policies and systems. Facilitate communication regarding changes of processes, procedures and policies to NWF staff, and coordinate the implementation of these changes.
- Perform other duties and/or special projects as assigned by supervisor or VP of Finance to meet departmental objectives.
- College degree, concentration in finance or accounting; CPA preferred.
- Minimum 6 years of accounting or financial management experience, ideally with not for profit industry experience. Extensive experience with disbursements functions is required. Financial management knowledge of Infor/Lawson preferred.
- Excellent written and oral communications with ability to deal with various levels of staff and management throughout the organization.
- Strong project management and training skills.
- High level of integrity, good judgement, and attention to detail.
- Recognizes and respects diversity.
- Advanced Microsoft Office (Excel, Word) skills.
The National Wildlife Federation, America's largest conservation organization, is passionate about protecting wildlife and wild places. Interested candidates should submit both a cover letter and resume. We offer excellent benefits, competitive compensation, and a flexible work environment. We are committed to further building a diverse team and strongly encourages all qualified professionals to apply.